University Examinations

The ICDEOL is an institution owned and controlled by the authority of the Himachal Pradesh University. The examinations  in respect of the ICDEOL students are conducted by the University. All matters relating to the examination, i.e. result, marks-sheet, degree etc. are dealt with by the Controller of the Examination. Representations/ applications in this regard, if any, must, therefore, be addressed to the office of the Controller of Examinations  with a copy to the ICDEOL.

Examination Schedule

The examination for M.A./MBA/M.Com./M.Sc/PGDPM & LW/ PGDCA/APGDIT & MMC are conducted every year on Semester basis normally in November for I/III semester and in June  for II/IV semester. The examination for B.A./B.Com./B.C.A. classes are, however, conducted on annual basis, i.e. once in a year tentatively in the  month of March. Supplementary examination for  compartment cases of B.A./B.Com./B.C.A. Courses are normally held in the month of September.

Medium of Examination

The medium of examination in the subjects of English, MBA, Mathematics, APGDIT, PGDCA, PGDPM&LW shall be English and in all other subjects, the medium of examination shall be either Hindi or English. In case of Sanskrit the medium shall be Sanskrit or Hindi.

Examination Centres

In the case of students who wish to opt for a centre outside the state of Himachal Pradesh,  the examination centres for undergraduate classes and the postgraduate courses are generally created at the venues of personal contact programmes. The students may, therefore, opt for the centres in order of preference, as in case of the personal contact programme. The  University, however, reserves the right to change the  examination centre in case the accommodation, required facilities and adequate number of examinees are not available at a particular place.

Change in Allotted Centre

A change in the allotted centre of examination may be permitted by the Controller of Examination in the following circumstances :

(a)     If the candidate or his/her father or guardian is transferred and the fact of transfer is certified by the Head of the Office or the department in which he/she or his/her  father/guardian, as the case may be, is employed.

(b)     If the change of centre is necessitated by the reason of a candidate's  ill health and the fact of illness is supported by a certificate from a Registered Medical Practitioner not below the rank of an Assistant Surgeon.

(c)     To avoid hardship, in an exceptional case, not covered by the above provisions. Prescribed application form DE-6  is available  in the Handbook. Photostat copy of the same can also be used.

B.A./B.Com. (Pass Course)

Supplementary Examination for Under-Graduate Classes

A candidate placed under compartment in part-I and II may be allowed to appear in the concerned paper in the supplementary examination and also in the next annual examination along with the examination for the next part. A candidate of part-III who is placed under compartment or is declared as "Failed" may however be allowed to appear in the concerned subject or the whole examination in the supplementary examination.

M.A./M.Com./MBA/M.Sc. Maths/PGDCA/APGDIT/ AND PGDPM & LW

Re-appear system for papers of the previous semester(s)

It will  not  be  necessary for a  candidate who  is  not successful  in the semester examination to seek re-admission in the same semester. Such a student may appear in the University examination as a "Re-appear candidate/as an Ex-Student" along with the next semester examination. Students who opt to appear in an examination as failed/re-appear candidates should submit their examination forms and fee directly to the Controller of Examinations, H.P. University Shimla-5 duly attested by a Gazetted Officer. The students are also advised to send these examinations forms and fee for each semester separately. Normally, the forms are accepted in the 1st  and 2nd  week of October for the I/Ill semester examination and in 1st  and 2nd  week of April for II/IV semester examination. A candidate who, otherwise is eligible to appear in an examination but is not able to appear, will be allowed to appear only in the annual examination in case of BA./B Com. B.C.A. and in the regular semester examination, i.e. I/III in November & II/IV in June for postgraduate courses as a late college student. Promotion/admission of such a candidate to the next semester shall however be regulated as per provisions of the rules. No students will be allowed to proceed to III semester without appearing in II semester and similarly will not be allowed to proceed to IV semester without appearing in III semester.

A student appearing as failed/compartment/re-appear/ex-student of the ICDEOL shall use a distinct form specially meant for such students. Separate form for each class/part in case of B.A. examinations and each semester for P.G. examinations is required to be submitted to the Controller of Examinations, HP  University, Shimla-171 005 along with the prescribed fee. Form DE-1 or photostat copy of the same  can also be used. Add Rs. 5/- in the Examination Fee as cost of form.

The form for re-appear/failed students/ex-students can be obtained from the incharge enquiry section, H.P. University Shimla-171005, by sending B.D./IPOs for Rs. 15/- payable to Finance Officer H.P. University Shimla-171005 by Post or can be obtained personally  at the H.P.U. counter at Shimla-171005.

Time period between the examination of the same degree

Save as elsewhere provided, in an examination in which a candidate has to appear to complete the degree of an undergraduate class, the  period between the examination that he/she has passed before and the next examination shall not exceed three years and in case of a candidate of postgraduate class (under semester system) such period between one semester and another shall not exceed two years.

Cancellation of Examination

The Executive Council may cancel the  examination of a candidate, if it is found that he/she was not eligible to appear in the examination but had obtained admission through misrepresentation or wrong statement of facts. Such a student shall be disqualified from appearing at any University examination for a period which may extend up to five years.

The pending result of such defaulting candidates who fail to settle their discrepancies in respect of examination fee, submission of academic particulars, certificates etc. up to the commencement of the following annual examination, in case of undergraduate classes and up to the next semester examination in case of postgraduate courses, shall stand cancelled.

Declaration of Examination Result

Result card/detailed marks sheet/certificate, etc. shall be despatched to the concerned students immediately after the declaration of their result. The results of I/III semester examination are usually declared in the month of February/March and those of the II/IV semester in August/September. In case of undergraduate examination the tentative schedule of declaration of result is June/July for annual examination and November/December for supplementary examination.

Re-evaluation of Answer Books

Re-evaluation of answer books is permissible under ordinance 6.70 of the First Ordinances of the H.P. University. Main provisions are as under:-

If a candidate feels that the answer-book has not been fairly evaluated she/he may within 21 days of the issue of the detailed marks card by the University apply to the Controller of Examinations on a prescribed application form accompanied by the marks card in original and the prescribed fee (including cost of form) per script in the form of IPO's/B.D. drawn in favour of Finance Officer H.P. University, Shmila-171005.

The re-evaluation fee once deposited with the University shall not be refunded. However, the re-evaluation fee will be re-funded if application has been rejected under clause 6.70 (a) & (g) of the Ordinances of the University.

The score on re-evaluation shall supersede the original score provided that in case of a candidate securing pass or more marks on original evaluation, the downward revision on re-evaluation shall not go lower than that the level of pass marks in the paper concerned.

Whatever be the change in awards after re-evaluation, the same shall be conveyed to the candidate by the Controller of Examinations.

A candidate who applies for re-evaluation shall not be entitled to claim any retrospective benefit such as admission / promotion to any course / class, eligibility to sit for the entrance test or the grant of scholarship /award / medal, etc. on the basis of the result of re-evaluation which shall not be considered as a time-bound process.

A defaulting student will not be entitled to apply for re-evaluation after expiry of the date, i.e. after 21 days  from the date of the declaration of the general result of the class concerned if the result has been delayed on account of his own fault.

Prescribed application form for Re-checking/ Re-evaluation is a priced document. The form DE-5 is added in the Hand-Book and the students can use a photo copy of the same by adding the prescribed fee for Re-evaluation.

The re-appear/failed/compartment candidates who apply for Re-checking / Re-evaluation of their scripts are advised to fill in the Examination Form for the forthcoming examination in time, without waiting for the Re-Checking / Re-evaluation result.

Improvement of Scores and Division

No one who has already passed an examination of the University established by law in India shall be permitted to re-appear in the same examination.

Provided that before a candidate becomes eligible  for the award of the degree, may apply for the cancellation of the result of any course(s) in which he/she may have passed in any semester examination and may re-appear in the corresponding semester examination(s) to improve his/her score in the particular course(s).

Provided further that a person belonging to any of the following categories who has already obtained or has become eligible for the award of the degree may be allowed to re-appear in the same examination to improve division.

(i) A person who has obtained or has become eligible for the award of the degree from the University.

(ii) A person who being a resident of the area within the territorial jurisdiction or the University has obtained his degree from the Punjab University, Chandigarh before establishment of this University.

(iii) A person who being employed as a whole time teacher in the University or a college affiliated to or maintained by it and has obtained such a degree from any other  University established by law in India.

A candidate belonging to category (i) above may be allowed to appear in any course(s) which may be either entirely new or in which he may wish to appear again to improve the score if he has already obtained the degree or may have the option after the declaration of final result whether he wants to take the degree or to get one or more courses of the final semester cancelled to improve his score in the course / courses but the option must be exercised by the candidate within one month of the date of declaration of result of IV Semester. Marks obtained by him / her in the course in which he / she re-appeared and the marks obtained by him/her in the earlier examination  in the courses in which he / she does not appear shall determine his / her new division.

The result of the candidate appearing for the improvement of division shall only be declared if he / she is able to improve his/her division or get at least 55% marks in the aggregate of the result desired to be improved.

A candidate belonging to categories (ii) and (iii) above shall have to appear in all the courses prescribed for all the four semesters but he / she shall have the option to complete the examination either in one year or in two years. If a candidate permitted to appear in an examination for the purpose of improving his/her score in course(s) under the first provision subparagraph (i) above fails in the said course(s) he/she shall be declared as "re-appear" in the course concerned and shall be allowed to be governed by the same rules as are applicable to re-appear candidates.

Provided that no candidate shall be allowed to get his/her score in any course(s) cancelled more than once and if a candidate  after getting his/her course(s) cancelled does not appear in the corresponding examination, his / her previous score in the course(s) shall stand but shall not be given another chance to get the score cancelled.

Provided further that a candidate permitted to re-appear in the examination for the purpose of improving his / her division shall be allowed only two attempts in each paper within a maximum period of five years after he / she has qualified for the award of the degree.

Provided further that such candidates shall have to appear in the corresponding semester examination (s) and according to the syllabus of studies in force at the time of said examination(s).

Improvement of Score in Under-Graduate Classes (For admission purpose only) :

A candidate who does not fulfil the percentage required for admission to Master's degree course may be allowed to improve his / her score in only one subject / additional subject of  choice only within two years from the passing of the respective examination. Provided that this concession shall be for the purpose of eligibility for admission to a course for which graduation is the minimum qualification for admission.

Pass marks in University Examinations

The pass marks in each course / subject are as under:

Classification of Division

The candidates who are successful in an examination are classified as under :

First division         :  Those who obtain 60% or more of the aggregate marks.

Second division  :  Those who obtain 50 % or more but less than 60% of the aggregate marks.

Third division       :  Those who obtain less than 50% marks (not applicable for M.B.A

Distinction             :  Those who obtain 75% of the aggregate marks in first attempt will be shown  to have passed the examination with distinction.

Medals and Prizes

The Executive Council from time to time shall determine the number of examinations and subjects for which medals and prizes shall be awarded. The award of medals and prizes shall be subject to the following conditions:

These shall be awarded on the basis of University normal annual/semester examination only, and no award shall be made on the basis of the supplementary/re-appear examination or part of an examination, leading to a degree.

The award shall be made to the candidate obtaining the highest marks in the examination or subject concerned, but only those candidates shall be entitled to the award, who take and pass the examinations as a whole in the first attempt when he was due to appear in the examination.

For award of medal or  prize for an examination a candidate must have passed examination in the first division or with an equivalent grade without grace marks.

If two or more candidates are bracketed in the same order of merit, entitling them for award of a medal or prize, all of them shall be awarded a medal or a prize.

Consolidated Marks Card/Provisional Certificate/Duplicate Certificate

A student who desires to obtain consolidated marks card/provisional certificate after passing all semester examinations of  course may send an application to the Controller of Examination, H.P. University on the prescribed application form DE-4 and DE-4B annexed to the handbook along with a fee of Rs.35/- or Rs. 55/- as the case may be drawn in favour of the Finance Officer, H.P. University, Summer Hill, Shimla-5.

Award of Degree

The degrees are usually awarded to the candidates after one year of passing the concerned examination. The candidate desirous to obtain his/her degree earlier may make an application on the prescribed application form DE-4A along with the prescribed fee of Rs.55/- in the shape of IPO's/B.D. drawn in favour of the Finance Officer, H.P. University, Summer Hill, Shimla-171005.